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How we collect and manage ESF Data

All participants who are enrolled on the London Councils ESF 2016-2018 are subject to the below privacy notice.

What information is collected and why?

As part of the funding arrangements for this programme evidence of eligibility and information must be collected. This will include ID checks, address checks, employment status and other evidence required for the particular programme you are enrolling on. We also need to keep information on your progress through the programme.

This programme is funded by the European Social Fund (ESF) via agreements with the Department of Work and Pensions (DWP), the Greater London Authority (GLA) and London Councils. We will only ask you for information required by ESF and the London Councils Grants Committee. Further information about the ESF programme generally can be found here;

To enrol on a course funded under the London Councils ESF programme participants must agree to provide the requested information because London Councils are not able to access the funding for the project without collecting the required information.

What happens to the participants information?

The information collected will be retained by both the provider who runs the programme and London Councils. Participants details and documents will be stored securely and retained in compliance with the Data Protection Act 1998 and will be retained for seven years after the end of the European Social Fund (ESF) programme. This may be sometime after the closure of the course that the participant was enrolled on.  The information needs to be kept for audit purposes.

This information will be used to evaluate this project and to report to London Councils, GLA and ESF for monitoring purposes. The GLA and London Councils will provide statistical information to a number of organisations, and may report on the programme as a whole, or on cross sections of the programme such as the numbers of participants for individual London boroughs. The information will not mention you by name, or any other distinguishing feature and will be provided in pseudonymised or anonymised format.

Participant contact details will be sent to the DWP who may contact them to discuss their involvement in the project.  Participants can choose whether or not to participate in research related to their programme.

Who is responsible for the information collected?

For the purposes of the Data Protection Act 1998, the DWP is the data controller in respect of information processed in relation to your participation in the programme funded by the European Social Fund, whilst London Councils and the programme provider are data processors.